G Suite Vs Office 365: the Pros and Cons

What is a Productivity Suite?

When it comes to Productivity Suites for your business, you’ve got two main choices: Google’s G Suite or Microsoft’s Office 365.  There are plenty of options available on the market, but these two are undoubtedly the most well-known and popular options, for good reason.  Now, you might be asking at this stage: what on earth is a Productivity Suite?  Well, a Productivity Suite is a set of programs that, you guessed it, aims to improve your productivity, and typically includes a word processor, spreadsheet creator, and presentation creator, though other programs are often included in the one bundle all together.


Which One is Better?

Well, it depends on your needs.  I know, not what you wanted to hear, you were probably hoping for an easy choice between the two, but it really will depend on your specific business needs, and we’re here to help!  There are plenty of wordy articles out there going into long explanations of each option (total information overload!), and that can get a bit overwhelming when you want simplicity to help you make a decision.  So, we like using tables to do straightforward comparisons to keep things as simple as possible.


Every business should be using a Productivity Suite these days, in fact, we can’t imagine a business functioning properly without one; so, the question is: Which one should you go with?  We’re going to compare each option, listing the pros and cons of each choice, so that you can make an informed decision about which option will best fit your business needs. Some of the big factors you’ll want to consider include price, features and programs, and storage.


Pros and Cons

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Both G Suite and Office 365 offer tiered pricing with different levels of service and functionality, but we’re not going to list current pricing here, as prices are subject to change, however, you can view current prices for G Suite here: https://gsuite.google.com.au/intl/en_au/pricing.html

and current prices for Office 365 here: https://products.office.com/en-au/buy/office

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Points of Difference

There are a few major points of difference between the two options, and these could have a big impact on your business.  It’s important to know what these differences are, including what comes free and what comes as an additional paid extra feature.  G Suite has a few fun extra features such as Google Hangouts and Google Voice, whilst Office 365 has Skype for Business.  Going through the fine print of what is offered for each plan at each pricing tier is important for your business, for example, you may have storage needs for your business in excess of what is offered at the low-end plans, and you may need to purchase a higher-end plan for the increased storage available.  It is important to know what you are getting for your money, and what you are signing up for before you make a final decision.


Main argument for using G Suite: G Suite is the clear winner for collaboration.  If you need real-time shared editing and file saving, then G Suite is for you.  It also has the great feature of keeping a record of changes made to files, so the user can see which users have made changes, when the changes were made, and what changes were made, in addition to what was on the file prior to changes being made.


Main argument for using Office 365: Office 365 is the king of desktop applications.  These are not available through G Suite, and if you need offline functionality or want to use applications straight from your desktop instead of going through your browser, then Office 365 is for you.  The formatting and features of the applications are also far better in Office 365.



Licensing, pricing, features, etc. can get confusing and overwhelming.  We’re here to help if you need to make a decision on G Suite or Office 365 for your business.  Just give us a call today and we can help you select the best option for your business that will suit your needs now and as you grow.  We can also install these productivity suites on all of your devices for you, and assist with your ongoing needs such as new staff set up, user training, and removing unwanted accounts.

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